Questions
How to Transfer Dog Records to a New Vet
To transfer your dog's records to a new vet, contact your previous clinic and request a copy of your dog's medical history, including vaccinations, lab work, and treatment notes. The new vet's office can also request them directly, but it's best to confirm what's needed and allow a few days for the transfer.
Do Dog Records Transfer Automatically or Do I Need to Ask?
Dog records do not transfer automatically. You—or your new vet's office—must request them from your previous clinic. Here’s how to make it happen smoothly.
- Call your new vet first. Ask what records they need (vaccines, lab work, etc.) and how they prefer to receive them—fax, email, or you bringing a copy.
- Contact your old vet. Call or email and give written consent for them to release your dog's records to your new clinic. Most clinics have a release form you can sign.
- Decide who sends them. You can pick up a copy yourself, or authorize your old vet to send records directly to your new vet. Direct transfer is often easiest.
- Follow up. If you don't hear back within a few days, call your new vet to confirm they received everything. Missing records can delay care.
If you're switching to Mellina Animal Hospital in Fort Worth, our team can help request your dog's records from your previous vet. We're open Monday through Friday 7:30 AM–5:30 PM and Saturday 8 AM–12 PM—just call (817) 332-8179.
What Documents Should I Request From My Old Vet?
To ensure continuity of care, request a complete copy of your dog's medical records from your previous veterinarian. Follow these numbered steps to get everything you need:
- Vaccination history — Ask for a record of all vaccines your dog has received, including dates and types (e.g., rabies, DHPP, bordetella).
- Lab work and test results — Request copies of blood work, fecal exams, heartworm tests, and any other diagnostic tests performed.
- Medical history and treatment notes — Get a summary of past illnesses, injuries, surgeries, and ongoing conditions, plus any medications prescribed.
- Microchip information — If your dog is microchipped, include the chip number and registration details in your request.
- Radiographs and imaging — Ask for digital copies of X-rays, ultrasounds, or other imaging studies, if applicable.
- Dental records — Request dental charts and cleaning history, especially if your dog has had dental procedures.
Call your old vet's office directly to confirm what format they use (paper, email, or fax) and whether there is a fee for copying or mailing records. Many vets will provide records at no charge, but it varies.
How Long Does a Vet Record Transfer Take?
Most vet record transfers take 3–7 business days, but the timeline varies by clinic and method.
- Request in writing. Some clinics require a signed release form, which can add a day or two.
- Choose a fast method. Picking up records in person or having them faxed/emailed directly is usually quicker than mailing.
- Call to check status. If it's been more than a week, follow up with your old vet and your new vet to ensure nothing was lost.
If you need urgent care before records arrive, your new vet can still see your dog—just bring any paperwork you have and be ready to provide a verbal history. At Mellina Animal Hospital, we see walk-ins during business hours for urgent needs, and we can request records after your visit.
Is There a Fee for Transferring Vet Records?
Most veterinary clinics do not charge for transferring records, but some may charge a small administrative fee, especially if you request a printed copy or a large volume of records. Fees, if any, are typically under $25, but this varies by clinic.
| Factor | Why it matters | Typical range |
|---|---|---|
| Method of transfer | Digital (email/fax) is usually free; printed copies may incur a printing fee. | Free to $10 |
| Volume of records | Extensive histories (e.g., years of records) may take more time to compile. | Free to $25 |
| Clinic policy | Some clinics charge a flat admin fee for record requests. | $0–$25 |
| Urgent requests | Rush processing may cost extra, if offered. | $10–$30 |
Your new vet typically receives records for free from your old vet. If you're concerned about costs, ask your old vet upfront. At Mellina Animal Hospital, we never charge to accept records from another clinic—we're happy to request them on your behalf.
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Frequently asked questions
Can I pick up my dog's records in person?
Yes, most clinics allow you to pick up a copy of your dog's records in person. You may need to show ID and sign a release form. This is often the fastest way to get records, as you can bring them directly to your new vet.
What if my old vet won't release my dog's records?
Veterinarians are required by law to provide your pet's medical records upon request. If your old vet is uncooperative, contact the Texas Board of Veterinary Medical Examiners for guidance. You can also ask your new vet to request the records directly—they may have more leverage.
Do I need to transfer records if my dog is healthy?
Yes, even for healthy dogs, records are important. They provide a baseline for future care, confirm vaccination status, and help avoid unnecessary tests. Your new vet can establish a history from scratch, but records save time and money.
Can my new vet access my dog's records online?
Some clinics use shared online portals that allow record access with your permission. Ask your new vet if they participate in such a network. If not, a standard transfer request will be needed.
Also asked as
- How do I get my dog's records from my old vet?
- What do I need to do to switch my dog's vet records?
- Does my new vet need my dog's old records?